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Minutes from the June 8 Liberty Commission workshop, public hearing & regular meeting

Official minutes from the June 8, 2017
meetings of the Liberty Commission
as recorded by the board secretary

WORKSHOP
The meeting was called to order by Chairman Dexter Barber. Present at the meeting were Commissioners Dexter Barber, James Sanders, Dewayne Branch, Jim Johnson, Scott Phillips, Attorney Robin Myers, Clerk Kathleen Brown and Deputy Clerk Mason Kever.
Prayer was led by Barber.
Pledge of Allegiance was led by Phillips.

AGENDA:
Donnie Read addressed the board. Veterans Memorial filed this year as a Non-Profit Corporation in the State of Florida. The railroad is not working toward 501c3 status. A contract was discussed that would be negotiated between The Veterans Memorial Railroad and The Liberty County Board of County Commissioners. The contract would transfer the railroad governance from the County to the Veterans Railroad. The history of the railroad and train station was discussed.
Attorney Myers discussed the railroad contract.
Johnson questioned why the contract had been created, expressing that the board had already voted on how to handle the railroad.
Branch felt the legal way to handle the railroad was for the county to enter a contract with the Veterans Memorial Railroad. Branch felt the contract was a good option, as long as the contract was in the county’s best interest.
Attorney Myers stated it was legal to turn the train over to the Non-Profit 501c3. Myers felt the best course of action at this time would be to lease the land and the trains.
Attorney Myers will work with Read to get the amendments to the contract prepared and bring back before the Board for approval.
Phillips asked for consistent timely financial reporting if this were to be agreed upon.
Donnie Read extended an open invitation for the commissioners to volunteer to see how the railroad works first hand.
Donnie Read noted needed repairs on the trestle and that inmate labor could not be provided for operating the machinery needed. A request was made to use Roberts & Roberts and the Board agreed to allow Roberts & Roberts to handle the repairs.
Meeting adjourned.

PUBLIC HEARING
The meeting was called to order by Chairman Dexter Barber. Present at the meeting were Commissioners Dexter Barber, James Sanders, Dewayne Branch, Jim Johnson, Scott Phillips, Attorney Robin Myers, Clerk Kathleen Brown and Deputy Clerk Mason Kever.
Prayer was led by Dickie Stanley.
Pledge of Allegiance was led by Sanders.

AUDIENCE CONCERNS:

BOARD CONCERNS:

AGENDA:
Kwentin Eastberg addressed the board pertaining to the Gulf to Gadsden Freight Logistics Strategic Plan.
Barber asked for public opinion. There was no opinion.
Johnson stated he hoped industry and jobs increase within Liberty County when this plan is implemented.
Motion made to add the plan to the regular meeting for approval by Phillips, seconded by Sanders and carried.
Motion to adjourn made by Johnson, seconded by Phillips and carried.

REGULAR MEETING
The meeting was called to order by Chairman Dexter Barber. Present at the meeting were Commissioners Dexter Barber, James Sanders, Dewayne Branch, Jim Johnson, Scott Phillips, Attorney Robin Myers, Clerk Kathleen Brown and Deputy Clerk Mason Kever.
Prayer was led by Johnson.
Pledge of Allegiance was led by Branch.

AUDIENCE CONCERNS:
L.B. Arnold addressed the board pertaining to the need for the ambulance to be stationed in Hosford area.
Phillips stated his conversations and efforts in preparing the facility for the ambulance.
Johnson expressed urgency in making this happen immediately.
Melissa Peddie reported the progress in making the Hosford Fire Department ambulance ready.
Motion to approve ACE Hardware bid for chain-link fence for the ambulance at the Hosford Fire Station for $2,325.22 by Sanders, seconded by Johnson and carried.
Dickie Stanley stated he had looked at five separate locations for chain-link fence and that ACE was the only location willing to give a quote.
Phillips requested the fencing be paid out of the 0.5-cent fire tax revenues.
Monday, June 12 would be the tentative date for the work on the ambulance cage.
The Commissioners asked the Road Department to fix the AC Grate at the Fire Station.
Motion for Jay at the Road Department to fix the AC grate on Monday, June 12 was made by Sanders, seconded by Johnson and carried.
Sanders requested Ambulance Director, Melissa Peddie to buy the furniture and have it in Hosford Fire House by Monday, June 12, 2017.

BOARD CONCERNS:
Johnson discussed the Recreation Department and the concession stand operations. Johnson questioned Ray was having the Boys and Girls Club run the concessions, when money could come back into the county.
Branch felt the Board was asking Ray to do more than one person was capable of completing, and that it was not possible for Ray to run Recreation Department ball games and run the concessions. Branch stated his volunteering helped him realize the heavy demands of running the concession stand. Johnson’s concern was that Ray did not approach the board, allowing the board to determine what would happen with the concessions. There was discussion amongst the commissioners that this authority was indirectly given to the Recreation Department director.
Donnie Read stated that the concession stand generally makes less than $500.00 per night and that the referees are paid with the concession stand profits.
Motion to approve concession contract between the Recreation Department and the Boys and Girls Club contingent on attorney’s review by Branch, seconded by Sanders and carried. Phillips voted No.
Gene Weaver, with Nationwide Insurance discussed the Deferred Compensation Plan with the Board. The Original Plan was adopted nineteen (19) years ago by Resolution #98-09. The Clerk’s Office adopted a “stand alone” Plan. Motion to allow Gene Weaver to offer the Deferred Compensation Plan under the current plan to all Constitutional Officers and their employees was made by Phillips, seconded by Johnson and carried.
Page Wahlquist, Lead Water Operator discussed the Telogia Water Well tank is in need of repairs as discovered from the recent tank inspections. The cost for repair is estimated at $20,000. Motion for Wahlquist to obtain bids to repair the tank by Johnson, seconded by Sanders and carried.
Page Wahlquist, Lead Water Operator advised the Board that Ricky Whitehead passed his inmate certification. Wahlquist requested, on Whiteheads behalf, the $1.76 pay increase that is associated with that certification. Motion to increase Whitehead’s rate of pay by $1.76 was made by Phillips, seconded by Sanders and carried.
Jack Husband with Southeastern Engineers gave the Board an update on CR 379 and Lake Mystic Church Road Projects. The contracts are signed and will be filed tomorrow. Husband advised the Board that the Supplemental Agreement on CR 120 needs to be prepared by the County Attorney for Board approval and to complete the inspection services to complete the project.
Rachel Manspeaker with the Health Department discussed the annual Fixed Capital Outlay report. The Board of Commissioners asked that she request a new Health Department building, which would replace the older Health Department. This was the same request made last year.
The Health Department received a new generator and needs a concrete pad laid for the generator. A drawing of the specs was given to the Board. Motion to lay a concrete pad for the Health Department generator made by Johnson, seconded by Sanders and carried. The generator and electrical work will be covered under the Health Department. The Board requested an email to be sent to request State inmate labor to help with the installation of the concrete pad.

AGENDA:
Motion to approve minutes for 05/04/17 and 05/09/17 by Branch, seconded by Branch and carried.
Thornton Davis, with Capital Truck. Inc., addressed the board. Davis provided a quote for a Day Cab Tractor with a 13-month buy back term. The 13-month lease would be for $5,000.00. Santander would provide the financing. All maintenance would be covered under warranty.
Sue Roth with Road and Bridge addressed the board. She stated that J.T. Hathaway, Superintendent of Road and Bridge preferred the lease option.
Motion made to enter the 13-month lease buyback program with Capital Truck, Inc. for $5,000.00 per term, by Johnson, seconded by Sanders and carried.
Motion made to allow Clerk Brown and Barber to approve routine expenditures for Road & Bridge, such as culvert orders, over the purchasing policy amount of $2,500.00 by Sanders, seconded by Branch and carried.
Motion to adopt resolution #17-05 for CDBG grant for the $700,000 improvement to the Lake Mystic water system by Sanders, seconded by Branch and carried.
Motion to approve advertising for Grant Administration and Engineering for the DEO CDBG grant for the $700,000 improvement to the Lake Mystic water system by Johnson, seconded by Sanders and carried.
Monica Welles with Transit requested Board to approve the Trip & Equipment Grant for Transit in the amount of $272,145.00. Motion to approve Transit Trip and Equipment Grant Resolution #17-06 by Phillips, seconded by Sanders and carried.
Robin Myers, County Attorney discussed the need to renew the Medical Director’s contract for EMS and create a position within the County of a Medical Director Official for EMS to fulfill the requirements of Section 401.265 of the Florida Statutes, Motion to approve the position and renew the contract was made by Johnson, seconded by Sander and carried.
Melissa Peddie, Ambulance Director was not present.
Brian Eddins, Fire Coordinator requested the release of a portion of the 0.5-cent fire tax revenues.
Attorney Myers recommended tracking the allocation of fire expenses, specifically separating the city expenditures from county expenditures. Myers also recommended tracking expenditures by individual fire departments within the county.
Eddins stated that the volunteer fire departments are in need of equipment. Motion was made to allow the use of $20,000 of fire tax money before being readdressed by the Board by Commissioner Johnson, seconded by Commissioner Phillips and carried.
Eddins discussed the CPR training and costs. He also advised the Board that Hosford Fire Department applied for a $36,000 Grant with a match of $2,500.00 Motion to apply for $36,000 fire grant that will cost the Board $2,500.00 by Sanders, seconded by Phillips and carried.
Brian Eddins mentioned the monthly Chief Meeting held at the EOC the last Wednesday of the month at 6:00 p.m. EST.
Tony Arrant requested Board approval for his contract. Motion to approve Arrant’s contract was made by Johnson, seconded by Sanders, and carried.
Arrant requested Board approval of the Dollar Store Site Plan in Hosford. Motion to approve the Dollar General site plans based on their approval of specifications by the State of Florida, by Johnson, seconded by Branch and carried.
Motion to renew Doctor Carol Suttons contract for another term by Sanders, seconded by Phillips and carried.
Katie Phillips, Grants Director requested Board approval of the 2017-2020 (3 year) SHIP LHAP Contract and Resolution #17-07. Motion to approve SHIP LHAP for 2017-2020 and adopt resolution #17-07 by Sanders, seconded by Branch and carried.
Johnson discussed the Apalachicola National Forest.
Motion for the County Attorney to write a letter to the Federal Government requesting that they give the National Forest land back to Liberty County by Johnson, seconded by Branch, “No” by Phillips. “No” by Sanders and Barber voted “Yes”.
Motion for the county to challenge the stumpage sales obtained in the National Forest by Sanders, seconded by Johnson and carried. The Commission has been given information that stumpage is not being sold, but rather being traded for grader work. If this were so, this is causing the county to lose revenues on Forest receipts.
Page Wahlquist, Lead Water Operator requested the Board declare the repairs to the Telogia Water Tank an emergency and not require bids. Motion to declare the Telogia water take an emergency item and only require phone bids for the cost of repairs by Sanders, seconded by Johnson and carried. A previous motion had been made to obtain bids for the repairs.
Motion to change the County Employees payroll date from July 6 to July 7 due to the holiday weekend and county holiday schedule by Sanders, seconded by Phillips and carried.
Motion for Attorney Myers to write a letter to HRCA requesting the counties HRCA liability decreased by the number of inmates in Liberty Correctional Institution, by Phillips, seconded by Sanders and carried.
Motion to pay a HRCA payment to Tallahassee Memorial Health care for $22,500 by Phillips, seconded by Sanders and carried. TMH negotiated the payment with the county, which decreased the county’s payment while satisfying the patient’s full TMH obligation.
Liberty County Tax Collector E&I Report received.
Motion to approve bill to Consolidated Pipe and Supply for $4,040.70 by Phillips, seconded by Sanders and carried.
Motion to approve Medical Examiners Contract by Johnson, seconded by Branch and carried.
Water Rate Study discussed by the Board. Florida Rural Water completed the study requested by the Board. Motion to advertise a Public Hearing to discuss Liberty County water rates was made by Sanders, seconded by Phillips and carried.
The Jail Renovation bids were received and opened by Barber. Two (2) bids were received. (1) one on the Air Conditioner work and (1) on the Electrical work. Motion to accept Cliff Shuler for AC services bid $1,345.00 and Joe Combs bid of $5,200.00 for electrical work contingent on their acceptance to be paid once the Sheriff receives his appropriation money from the State, by Sanders, seconded by Johnson and carried.
Motion to approve new contract with Verizon and request rates from SMARSH, Verizon’s third party test message capturing affiliate by Sanders, seconded by Branch and carried.
Motion to use Microsoft Exchange, rather than Lyonshost as the Counties email domain hosting provider by Sanders, seconded by Johnson and carried.
Dick Stanley, Liberty County Building Inspector requested the Board appoint Jerry Proctor as Project Manager to oversee the Ambulance Repairs at the Hosford Fire House. Motion for Jerry Proctor to act as Project Manager for the ambulance cage construction at the Hosford fire station in the absence of Dickie Stanley by Branch and Johnson.
Motion to approve Gulf to Gadsden Freight Logistic Zone Strategic Plan by Johnson, seconded by Branch and carried.
Motion to pay a Veterans Memorial Railroad bill from Severance Sign Art for $395.00 by Phillips, seconded by Sanders and carried.
Clerk Brown advised the Board of the upcoming LUCA workshop scheduled at Apalachee Regional Council on Tuesday, June 13, 2017 at 9:00 a.m. This workshop covers the 2020 Census Local Update of Census Addresses. Mr. Ford with the 911 office will be out of town and Clerk Brown discussed this with Jace Ford from Calhoun County and his attendance and probability of updating Stephen Ford. The Board agreed with this procedure.
Clerk Brown requested Board approval to advertise for bids for carpet in the Clerk’s Office and old vault due to the reconstruction work just completed. Motion to bid for purchase of new carpet in the Clerk’s office by Branch, seconded by Sanders and carried.
Clerk Brown advised the Board that Rocky Peddie, with the City of Bristol requested the concrete pads removed during the Records Storage Vault Construction. The Board agreed to give them to the City, Rocky Peddie.
Waste Pro contract discussed.
Motion to pay bills made by Sanders, seconded by Johnson, and carried.
Motion to adjourn made by Johnson, seconded by Sanders and carried.

Warrant List & Numbers
May 5 - June 8, 2017
Payroll 35278 - 35298
General 16640 - 16830
Ship 4390-4394
Weatherization - None

Bank EFT Payments:
May 5 - June 8, 2017
—————————————
Kathleen E. Brown, Clerk of Court
Dexter Barber, Chairman

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