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Minutes from the LCC’s regular meeting held April 6

Official minutes from the April 6, 2017
regular meeting of the Liberty Commission
as recorded by the board secretary

The meeting was called to order by Chairman Dexter Barber.  Present at the meeting were Commissioners Dexter Barber, James Sanders, Dewayne Branch, Jim Johnson, Scott Phillips, Attorney Robin Myers, Clerk Kathleen Brown and Deputy Clerk Mason Kever.
Prayer was led by Johnson.
Pledge of Allegiance was led by Sanders.

Audience Concerns:
Malone Alford addressed the Board regarding his high water bill and possible water leak. Motion to pay the average of 6 months of his bills and the water department to change out the valve made by Johnson, seconded by Phillips, Sanders voted “Yes” and “No” by Branch.
Joe Brinson, Sr. addressed the Board regarding his water bill after having a pipe burst under the ground. Motion to pay the average of 6 months of his bills excluding the high bill made by Johnson, seconded by Sanders, “Yes” by Phillips, and “No” by Branch.
William “Curly” Arnold addressed the Board about paying taxes on a County Maintained Road, Tom Arnold Road.  The County Attorney advised the Board that this is an issue with all or most County Maintained Roads.  He advised the Board that a map should be filed with the Clerk and Chairman to identify these roads.  He discussed remapping the roads and removing them all at once from tax records. Branch suggested having Stephen Ford and J.T. Hathaway assist with this project. Phillips suggested having the property appraiser’s office assist as well.  Motion was made to have Stephen Ford, 911 Director, map out all County Maintained Roads with the help of J.T. Hathaway, County Road Superintendent, made by Branch, seconded by Sanders, and carried.
Melissa Peddie discussed the Hosford Fire Station ambulance cage and presented quotes for the cage. Bracewell’s quoted a price of $4,600 for the fencing and installation. Bracewell’s would not sell the fencing without the labor. Motion made by Johnson, seconded by Branch and carried to contact Warden Johnson at Calhoun CI and attempt to obtain the fencing for the cage from the Local Correctional Facility; if fencing could not be obtained then the motion extended to require bidding out for the job.
Curtis Fletcher discussed a potential agreement made between the Hosford-Telogia Fire Department and the Liberty County Board of County Commissioners. Sanders requested County Attorney Myers to review the contract before approval. Fletcher discussed training about fire techniques and equipment specifications recently undergone at the fire college.
Attorney Myers discussed Brian Eddins contract and advised the Board that he has the contract prepared and will present the contract to the Chairman for his signature since the Board has previously approved it. The County Purchasing policy was also addressed in association with Eddins new duties.  A motion was made to amend the purchasing policy and have it include The Fire Control Coordinator as a Department head with applicable purchasing limits similar to the other County Department heads; the motion continued to give the Clerk of Court and Chairman of the Board purchasing power and expenditure approval over $2,500 in the events of need or emergency by Johnson, seconded by Phillips and carried.
Librarian Patti Conrad requested the Board approve the Library Week Proclamation declaring the week of April 9-15, 2017 as National Library Week. Motion was made to approve Proclamation by Phillips, seconded by Johnson and carried.
Motion to approve Project Graduation donation of $200 made by Johnson, seconded by Phillips and carried.
Motion to approve Recreation Department uniform expenditures of $6,877.00 and $3,106.00, by Johnson, seconded by Phillips and carried.
Phillips requested water fountains be installed in Hosford and Bristol Parks.
Sanders requested Ray Glisson attend the Board meetings.
Southeastern Consulting Engineers Inc. proposals were reviewed and approved for CEI on Lake Mystic Church Road, CR 379A and the CR120 Projects by the County Attorney.  Motion to approve proposals, Lake Mystic Church Road in the amount of $39,735.00, CR 379A in the amount of $52,450.00 and CR 120 in the amount of $4,520.00 was made by Sanders, seconded by Johnson and carried.  Branch requested that Mr. Husband make sure if anything is in question on any of the projects to receive in writing before proceeding with the job.
Motion to ratify the approval of Vault Construction change orders 1 and 2 totaling $7,791.04, made by Sanders, seconded by Phillips and carried. The Board requested the contractor fix damages caused to the sheetrock and carpet due to flooding.
Kwentin Eastberg discussed Opportunity Florida in regards to the new Foreign Trade Zone (FTZ) at Tallahassee Air Port. The zone serves an area 60 miles in radius that includes Liberty County. This FTZ could be an economic driver within the 60-mile radius due to tax savings; motion to send letter of approval made by Johnson, seconded by Sanders and carried.
Kwentin Eastberg discussed Florida Freight Logistics Zone Summit #2 scheduled April 27, 2017.  They would like to have the Board’s input on what they want to see in the plan.
Branch had to leave the Board meeting due to work.
DEP Small County Consolidated Solid Waste Grant Agreement for 2016/17 was presented to the Board for approval in the amount of $90,909.00.  Motion of approval was made by Johnson, seconded by Sanders, and carried.
The Board discussed the Civic Center expenditure approval for all future event cleaning. Motion to allow disbursements for cleaning expenses prior to the Board meetings was made by Johnson, seconded by Sanders and carried. Monica Brinkley discussed the floors at the civic center.  She has not heard back yet from Mr. Cook on his proposal.
Branch called into the board and attend by phone.
Annette Carroll was not present at the Board meeting.  Johnson addressed her dog problems.   Attorney Myers discussed various dog control situations. The County has an Ordinance in place which gives the Sheriff’s Department the authority to issue civil citations for anyone in violation.
Sheriff White requested the County Attorney Myers to check with Calhoun County and their options and costs of housing animals. Sheriff White read a letter of appreciation received due to the actions of his deputies.
Sheriff White discussed concerns with handling pack animals, stating there was no policy for this type of situation. The cost is $80 per animal to have them euthanized.
Stephen Ford requested permission to advertise and hire a new mosquito truck driver at $12.50 per hour, stating his second driver, Chris Peddie, requested to be placed on standby status; Motion to advertise for mosquito driver was made by Sanders, seconded by Branch and carried.
Stephen Ford requested the Board allow Lisa Shuler or Rhonda Lewis to sign his expenditure vouchers while he is not in the office due to leave time. Motion to allow Lisa Shuler or Rhonda Lewis to sign approving Stephen Ford’s bills when he is gone on leave was made by Sanders, seconded by Johnson and carried.
Stephen Ford requested the Board approve the purchase of new mapping software for a $5,000.00 cost with the $50,000 received extra from the E911 Board.  He advised the Board that this is a sole source that could not be bid out.  Motion to approve 911 mapping software update at $5,000, which cannot be bid out because it is an internal software update, was by Sanders, seconded by Johnson and carried.
The Board opened the bids for the Road Department Equipment.  Road Departments bids for Lift, Tire Changer and Balancer by Chairman Barber. The only bid came from Auto Value with a total cost of $7,985.96; the lift for $2,999.99, Tire Changer for $1,659.99 and Balancer for $2,299.99; Motion to approve the bid was made by Sanders, seconded by Johnson and carried.
The Board opened the bids for the water department county water tank cleaning by Barber. US Tank Inc. bid $11,000, Pittsburg Tank and Tower Maintenance Co. bid $23,200, and Liquid Engineering bid $14,590. Motion to approve US Tank Inc. bid for $11,000 was made by Sanders, seconded by Johnson and carried.
Page Wahlquist discussed Stacy Fant’s water bill.  The water department changed the meter out last month.  Motion to adjust the bill and pay the average of 6 months of her bills made by Johnson, seconded by Sanders, Phillips voted “Yes” and “No” by Branch.  Motion carried.
The Board discussed Danny Earnest, County Landfill Director to attend Recycle Florida Conference in Sarasota and approval of expenditures was made by Sanders, seconded by Phillips and carried.
Rhonda Lewis discussed the Courthouse Exercise bid paid for by Emergency Management grant as well as attendance to the National Hurricane Conference in Louisiana paid for by Emergency Management grant.  Motion to approve TME proposal for Courthouse Exercise and approval for Rhonda Lewis, Lisa Shuler, and Stephen Ford to attend the National Hurricane Conference in New Orleans, LA was made by Sanders, seconded by Johnson and carried.  Rhonda Lewis will be driving her County vehicle and will be reimbursed for per diem along with Shuler. Stephen Ford will be driving his personal vehicle and will be reimbursed for mileage and per diem.  All expenditures will be paid from Emergency Management Grant Funds.
The Chairman read a letter from Jonathan Lyons pertaining to the Recreation Department. The Board and Attorney discussed the situation in detail, discussing liabilities and policies. Ray Glisson was called and placed on speakerphone to discuss the situation. The Board took no action.
Motion to send letter to DOT requesting a sign directing pedestrians traveling west bound to a secure bike lane on the east bound bridge bike and walking path, first by Phillips, seconded by Sanders and carried.
Board requested that Dick Stanley look at courthouse entrance and the handicap ramp and see what needs to be done to make it ADA compliant.
Stephen Ford to make four “Keep off Grass” signs for courthouse.
Motion to request a 3rd light on SW 7th Street, north of Joe Lindsey Street in addition to the previously approved lights on the east and west end of Joe Lindsey Street. The initial and maintenance cost to come from Road and Bridge if Talquin will not waive the fee. A letter to be composed and sent to Talquin to reduce or waive the fees. Motion made for the above first by Phillips, seconded by Johnson and carried.
County Finance Director discussed the Purchasing Cards from Ameris Bank, Centennial Bank, PeoplesSouth Bank and Regions Bank. Purchasing Cards were only offered at Ameris Bank and Regions Bank, Regions being the best offer. A purchasing Card was preferable over a credit card, better meeting the needs of the county. Motion made by Johnson to apply for Purchasing Cards from Regions Bank, seconded by Sanders, and carried.
County Finance Director discussed the need for a centralized email domain for all County Employees.  Motion to approve Lyonshost to host the domain made by Johnson, seconded by Sanders and carried. A request was also made to forward all emails from existing personal emails through the host system, allowing time to pass where all organizations and individuals would have the new County email addresses.
Motion to approve expenditures for Sidney Free’s travel, stay and per diem for Annual Veteran Affairs training was made by Johnson, seconded by Phillips and carried.
Motion to approve Veterans Memorial Railroad Ace Hardware expense in the amount of $928.01 was made by Sanders, seconded by Phillips and carried.
Motion for Attorney Myers to write a letter to Veterans Memorial Railroad to stop collecting county money was made by Johnson, seconded by Sanders and carried.
Finance Director Kever to find ticket sale website for Veterans Memorial Railroad.
Board to sign Insurance letter for Liberty Community Health Care to be a CHP provider.
Clerk Brown read letter form DOT that was a response to the board’s letter for a traffic study at the intersection of SR 12 and SR 20. The scheduled study will take 60-90 days to complete.
Clerk Brown discussed abandoned property at Bentley Bluff. Lt. Summers spoke with Vann Elkins who will provide a letter to the county on the trailer at Bentley Bluff for the owner transfer to the county. County Attorney to prepare affidavit for Vann Elkins signature for the property transfer.
Motion to pay from Court Technology Fund, the reinstalling of the first appearance camera system relocated by the jail with costs at approximately $1,000, was made by Johnson, seconded by Phillips and carried.
Motion to pay bills by Johnson, seconded by Phillips, and carried.
A motion was not made to approve the minutes of the March 9, 2017 Board meeting minutes. The March 9, 2017 minutes will be placed on the agenda for approval for May 4, 2017.
Motion to adjourn made by Sanders, seconded by Phillips and carried.

Warrant List & Numbers
Payroll 35249 - 35262
General 16283 - 16464
Ship 4379 - 4384
Weatherization - None
Bank EFT Payments:
March 10 – April 6, 2017

—————————————
Kathleen E. Brown, Clerk of Court
Dexter Barber, Chairman

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Date
May 17th, 2017

Author
Staff

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